Computation of conventional print and postage versus E: project management for £1 million/one-year job
STATIONERY, PRINT AND POST CHARGES A total of (say) 30 drawings and 50 letters sent per week from all members of the project team DRAWINGS Of the 30 drawings,15 are sent individually and 15 are sent in three packs of five drawings.Half are sent to single recipients,25 per cent are sent to three recipients and the remaining 25 per cent are sent to five recipients Printing, postage and packing per week £51.25 LETTERS Half are sent out first class and half second class.Half are sent to single recipients,25 per cent are sent to three recipients and 25 per cent are sent to five recipients Postage only per week £36.50 Therefore, total for drawings and letters £87.75 over 50 weeks (£87.75 x 50) £4,387.50 Cost of paper £219.00 TOTAL (stationery, printing and postage per year) £4,606.50 NB: No A4/A3 printing, copying, machine maintenance, special delivery or courier costs have been included.
LABOUR COSTS FILING £3150.00 Say two hours a day of office junior time; printing, packing for, say, additional two hours a day.Four hours at minimum wage (equivalent to £6,075 annual salary based on 225 working days per year) = four hours x £3.50/hour x 225 working days/year
FILING, RETRIEVAL, ADMIN £1,560.00 Say one hour a week of architect's time = 52 weeks x one hour/week x £30/hour Total admin costs for architect's office £4,710.00 Ditto, other members of project team (QS, contractor, engineer and client) filing and retrieval costs: four parties x (say) £2,000 total admin costs for each party £8,000.00 TOTAL (labour) £12,710.00 TOTAL (paper, post and labour) £17,316.50
CADWEB PROJECT MANAGEMENT COMPARATIVE For a £1 million job, the fee for using the Cadweb online project management system is 0.5 per cent of the total TOTAL £5,000.00 This management system is intended to negate all the above paper, post and labour costs
SCHEME SAVINGS £12,316.50 NB: It is worth noting that these figures are on the light side and, in real circumstances, using more realistic salary scales, savings will inevitably be greater.The figures do not take account of the significant savings resulting from real time delivery and exchange of information compared with the overnight delivery of the postal service.
For those systems that do not comply with BS 7799 (ISO/IEC 17799), users probably back up with paper record copies, obviating the system benefits.